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Accounts Payable Assistant

Company: Mouser Electronics, Inc
Location: Mansfield
Posted on: August 25, 2020

Job Description:

SCOPE

The AP Assistant is responsible for processing the daily duties and tasks associated with the company’s vendors, communicating with suppliers, assisting the Accounting Department, international branches and assisting with month-end closing activities.

ACCOUNTABILITIES & ESSENTIAL FUNCTIONS

• Reconcile processed work by verifying entries and comparing system reports to balances

• Code invoices to general ledger accounts and cost centers by analyzing invoice/expense reports; performing 3-way match (PO, Receipt/Receiver, Invoice), recording entries and processing payment to vendors

• Resolving purchase order, contract, invoice, or payment discrepancies and documentation

• Verify vendor accounts by reconciling monthly statements

• Review and validate credit card and out-of-pocket expense reports submitted by company employees against company policies and process for payment

• Disburse and record EFT debit transactions; monitor leases and recurring transactions and setup payment schedules

• Determine and calculate sales or use taxes on goods and services invoiced.

• Proofs date entered and generates data reports as required

• Provide assistance to department administrators by answering inquiries about expenses

• Maintain an efficient and well organized filing system for the department and ensures items are archived and disposed of per company guidelines

• Protect the organization's value by keeping information confidential

• Update job knowledge by participating in educational opportunities and updating desk instructions

Job Requirements:

EDUCATION & EXPERIENCE

High school diploma or equivalent, or equivalent combination of education and experience

Minimum two years’ accounts payable experience (coding & batch processing), demonstrated progressive responsibility in an accounts payable role. Experience reviewing and processing credit card and/or out-of-pocket expense reports

Experience working in modern ERP with OCR software and EDI transactions is a plus.

SKILLS & CERTIFICATIONS

• General knowledge of accounting and understanding of GL accounts required

• Experience using OCR software, validating and troubleshooting data preferred. PC experience in a Microsoft Windows environment, proficient with internet, e-mail, Microsoft Word, Excel, Outlook and other software

• Excellent skills in Math, Spelling, Typing and 10-Key data entry; Advanced Excel skills preferred

• Work proactively to identify, investigate, and report irregularities within designated area of responsibility.

• Must be a team-player, have high integrity, be ethical and discreet

• Ability to conduct training and cross training of knowledge and expertise within area of responsibility

• Work cooperatively with leaders, co-workers, department administrators, products and other company employees to generate teamwork and efficiency

• Communicate relevant information with peers and accountants, in an expeditious manner, allowing them to fulfill their duties

• Strong written and oral communications skills

• Efficiently provide expenditure reports to leaders, department administrators and other company employees to help answer general inquiries and discrepancies.

• Possess strong analytical, problem-solving and organizational skills. Able to type and/or 10-key data and sit for long periods of time.

SUPERVISORY RESPONSIBILITY

This position has no supervisory responsibility.

Mouser Electronics, Inc. is an Equal Opportunity Employer committed to providing equal opportunities to all employees and applicants for employment without regard to race, color, sex (including pregnancy), sexual orientation, gender identity, age, national origin, religion, physical or mental disability, veterans’ status, genetic information, or any other characteristic protected by law.

This is a summary of the primary accountabilities and requirements for this position. The company reserves the right to modify or amend the content of this job description at any time at its sole discretion based on business needs. Any part of this job description is subject to possible modification to reasonably accommodate individuals with disabilities.

#LI-DNP

Keywords: Mouser Electronics, Inc, Mansfield , Accounts Payable Assistant, Other , Mansfield, Texas

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